Archive or delete applicants

Unfortunately, as applicants move through your recruiting process, they won't all be successful. If you want to remove an applicant from a job funnel, you can "archive" or "delete" them. This article will explain how to archive or delete an applicant from their applicant profile.  

Archiving vs. deleting an applicant

When you archive an applicant, they'll be removed from the job funnel, but their "applicant profile" will still be available in Humi, and the following functions will still be available:

  • They will still be in the "Applicant Directory" (Recruiting > Applicants), but Humi will change their status to "Archived" instead of "Active."
  • You can "unarchive" them if needed, and they'll reappear in the same section of the job funnel before being archived.
  • You can edit their information, manage their documents, and add internal notes.

If you delete an applicant, Humi will delete the applicant profile and all associated information. 

You can archive or delete an applicant from two places:

  • The "Applicant Directory"
  • The "Job Funnel"

How to archive an applicant from the "Applicant Directory"

  1. In "Recruiting," click the "Applicants" tab and find the applicant you need using the search box or filters. 
  2. Once you've found the applicant you want to archive, click on their name, and you'll be directed to their applicant profile. 
  3. Click the "Archive" button. archive.png

The applicant is now archived. If you want to undo this action, click the "Unarchive" button. 

Auto-Archived applicants

If you added "auto-archiving questions" to your job posting, any applicant who answered "no" will automatically be archived. The applicant will be added to the applicant directory with an "Archived" status but won't be in the job funnel. For more information on auto-archiving questions, click here

How to delete an applicant from the "Applicant Directory"

  1. In "Recruiting," click the "Applicants" tab and find the applicant required using the search box or filters. 
  2. Once you've found the applicant you want to archive, click on their name to be directed to their applicant profile. 
  3. Click the three dots in the right-hand corner and select "Delete" from the dropdown menu. delete.png
  4. Confirm that you want to delete the applicant by clicking the "Delete" button in the confirmation pop-up. Note that you can't restore their applicant profile once you delete an applicant. Screen_Shot_2022-03-07_at_4.58.08_PM.png

How to archive or delete an applicant from the "Job Funnel"

  1. In "Recruiting," click on the job posting, then click the "Funnel" tab.
  2. Navigate to the funnel stage the applicant is in, and click on their name.
  3. You'll be directed to their applicant profile.
  4. To archive the applicant, click the "Archive" button. archive.png
  5. To delete the applicant, click the three dots in the right-hand corner and select "Delete" from the dropdown menu. delete.png

  Discover more about managing applicants

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