You can easily set up your job postings and manage applicants with customizable job funnels.
Only admins can create and manage job postings. However, if you want a manager or employee to have access to the recruiting module, you can do so by creating a custom role because you can’t edit anything for default roles.
This post will explain the six steps to complete when creating a job posting:
How to create a job posting
Humi will direct you to the "New Job Posting" page where you must enter the job title, job type and job category.
Once you've entered the basic information for the job posting, a "Save Draft" button will become visible on each subsequent page. If you get disturbed and need to navigate away from creating the job posting before finishing it, you can click "Save Draft" to save your work and return to it later. Click here to learn more about managing job postings in "Draft" status.
Manage Hiring Team
Scroll down to the "Manage Hiring Team" section and select the "Hiring Team" members. By default, anyone with "Recruiter access" will be on the hiring team.
To add hiring team members:
- Click the "Add member" link
- Select the employee(s) you want to add to the hiring team by clicking on their name. Once selected, they will move to the right side in the "Selected" column.
- Click "Assign" to add the employee to the hiring team.
- In the "Access Level" column, use the dropdown menu to select the hiring team members' access level. Learn more about access levels here.
The hiring team member's access level determines their visibility of applicant responses for any additional or auto-archiving questions on the applicant’s profile. Learn more about these types of questions here.
If you don't know who will be on the hiring team yet, don't worry, you can always add them after creating the job posting. Learn how to add or remove hiring team members.
Once you've filled in the required fields, click "Next."
In Step 2, Job information, enter your business's street address, and a dropdown list will appear. Choose your location from the dropdown list, and your business address will be auto-filled, including the city, province/state, and country.
If you enter a street address, it will appear as a link to Google Maps on the job posting. If you leave this field blank, Humi will only display the city, province/state, and country you entered.
This field is completely optional, but it is especially useful for jobs where applicants must physically be present because they can check if your location is a good fit for their needs, such as proximity to home, school, daycare etc.
Finally, enter the details of the job posting in the "Description" field and once completed, click "Next."
Documents & Links
In step 3, Documents and Links, you'll see two prepopulated documents: Resume and Cover Letter.
You can keep these or change the name of documents you want from the applicants by clicking on the "Name" field and "Document Type" fields and adjusting them.
There are two document types to choose from, "File" or "Link."
Uncheck the "Required" box if the attachment is not required, but the applicant can attach the document if they choose to.
If you want to add additional documents for applicants to upload, click the "+ Add Attachment" link.
For example, if you want applicants to include a link to their portfolio, click the "+ Add Attachment" link, then enter "Portfolio" in the "Name" field and select "Link" from the "Document Type" dropdown menu.
Additional and Auto-archiving Questions
In step 4, Job Posting Questions, you can add additional questions and auto-archiving questions for your applicants.
If you have existing questions from previous job postings, you can save time by reusing them instead of creating them again from scratch.
There are default questions on every job posting, including: About you, Experience, Education and Skills. If you want additional questions for more information beyond these default questions, you can add them here.
- Click on the "Add Question" dropdown, then select "From scratch" or "From previous." If you want to reuse a question you created on a previous job posting, select "from previous" and then check the box to select it from the list.
- If you select "From scratch," a pop-up will display. In the first field, select the question type you want from the dropdown menu:
- Single line – for questions that need short responses
- Multi line – for questions that require long responses
- Number – when the answer needs to be a number
- Date – when the answer needs to be a date
- In the "Additional questions" field, enter the question you require.
- Click on the "This is a required question" box if the question is mandatory.
- In the "Visibility" field, click the dropdown and choose the access level of the hiring team members who should see this additional question.
You can select from three options:
- Only Recruiters
- Only Recruiters & Hiring Managers
- Everyone on the Hiring Team
Hiring team access level and visibility on the applicant’s profile
In the applicant's profile, an "eye" icon will appear above each question and indicates which hiring team members have access to the responses.
This process is the same for adding auto-archiving questions.
What are auto-archiving questions?
Required fields and Auto helpers
Step 5 has two sections to complete: "Required fields for applicants" and "Auto helpers."
Required fields for applicants
Because the basic applicant information you require varies greatly depending on the job type you're hiring for, you can use the checkboxes in this section to select the required information from applicants.
By default, the "Name" and "Email" fields are required, but you can make the remaining fields optional by unchecking them. All of these fields will still be displayed on the application, but they will not be mandatory, so applicants can skip them if they wish.
In the last step, you can see a summary of the job posting you just created. If you need to make any changes, click the "Previous" button on the bottom left to go back to the previous pages and make any necessary changes.
Post to Job Boards
Your job posting will automatically be posted to your Humi job board, but you can check the box in this section to confirm if you want it posted to other job boards as well.
If you've set up your "Indeed Integration," it will automatically be checked here.
Once you've confirmed everything is correct and are happy with it, click "Publish Job Posting."
Congrats, you just created your job post!