Now that you've set up your Job board, it's time to create your job postings! With customizable job funnels, you can easily create job postings and manage applicants.
This article will explain everything you need to know about creating a job posting in Humi.
Recruiting module access
Only admins can create and manage job postings. However, if you want a manager or employee to access the recruiting module, you can create a custom role.
Step One: Create a Job Posting
Head to Recruiting and click the + Create Job Posting button in the upper right corner to start.
You’ll be directed to the New Job Posting page, where you can enter the job title, type, and category.
Posting to LinkedIn?
If you’re using Humi’s LinkedIn integration, it’s important to note that the Job Title can’t be edited once it’s been pushed through to your LinkedIn Job Board. So, be sure your title is just right the first time around.
Saving a draft
Once you've entered the basic information for the job posting, you’ll see a Save Draft button appear at the bottom of each page.
If you need to step away from creating the job posting before finishing it, you can click Save Draft to save your work and return to it later. Learn more about Managing Job Postings in Draft Status.
Next, you'll select the Hiring Team Members. By default, anyone with Recruiter Access will be on the hiring team.
To add hiring team members:
- Click the Add member button
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Select the employee(s) you want to add to the hiring team by clicking on their name. Once selected, they will move to the right side in the "Selected" column.
- Click Assign to add the employee to the hiring team.
- In the Access Level column, use the dropdown menu to select the access level of the hiring team members. Learn more about access levels here.
About access levels
The hiring team member's access level determines their visibility of applicant responses for any additional or auto-archiving questions on the applicant’s profile. Learn more about these types of questions here.
If you don't know who will be on the hiring team yet, don't worry — you can always add them after creating the job posting. Learn how to add or remove hiring team members.
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When you're ready, click Next.
Step Two: Add the Job Information
This is where the bread and butter of your job posting details are filled in. Complete all of the required fields to make your posting stand out.
Select the Location Type from the dropdown field. There are three options to choose from: Onsite, Hybrid, and Remote.
If the job will be at a physical location, choose "Onsite." This will display location details alongside your job posting so potential employees will know where the position is based.
For positions that offer a combination of on-site and remote work, Humi offers a “Hybrid” location option. This will display physical location details alongside your job posting, so potential employees will know where the position is based and show a Hybrid badge on your Humi Job Board.
A note about Indeed:
Indeed does not support the hybrid location type, so applicants cannot filter for hybrid job postings on its platform. Jobs marked as "Hybrid" in Humi will display as "In-Person" on Indeed because Indeed considers Hybrid positions a type of in-person work.
To make it easy for applicants to find your Hybrid position, we recommend adding the phrase "hybrid remote" in your job posting description. This will allow the job posting to appear when applicants search for “hybrid remote” jobs on Indeed.
If the position will be fully remote, choose the "Remote” option. If you select "Remote" for the job location, a "Remote" badge will appear on your Humi job board, and it will be listed as a remote job on Indeed.
- In the next field, enter your company's street address, and a dropdown list will automatically appear.
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Choose your location from the dropdown list. Your business address will be auto-filled, including the city, province/state, and country.
- If you enter a street address, it will appear as a hyperlink to Google Maps on the job posting.
- If you leave this field blank, Humi will only display the city, province/state, and country you entered.
Entering your exact street address is completely optional but is beneficial for jobs where applicants must physically be present so they can check if your location is a good fit for their needs, such as proximity to home, school, daycare, etc.
- Select the Compensation Type from the dropdown if you want to include the compensation amount on the job posting.
- You can select from the following choices: Hourly, Daily, Weekly, Monthly, Yearly or N/A.
- Once you’ve selected the compensation type, enter the compensation range for the job posting.
- The compensation range will be displayed on the job posting; however, if you don’t want to include a compensation range, you can leave this field blank or select “N/A.”
Posting to Indeed.ca?
If you also post the job on Indeed, they will confirm that the compensation meets the minimum pay requirements. Indeed will not post the job if it doesn't, so make sure you choose the appropriate compensation type.
Enter the job posting details in the Description field. This is where you can really explore this position's details, so we like to add a solid outline of everything a candidate might want to know about their future job. You can include as much or as little here as you’d like.
When you’re happy with the details, click Next.
Posting to LinkedIn?
If you’re using the LinkedIn integration, your job description will need to include at least 100 characters to be approved by their platform.
Need to make a change?
If you notice any discrepancies in the job posting, such as compensation amounts or anything else, you can easily make changes under the Information tab of the job posting in Humi. Check out our step-by-step guide on how to edit a job posting.
Step Three: Documents & Links
In this step, you'll see two pre-populated documents: Resume and Cover Letter.
You can keep these or change the name of the documents you want from the applicants by clicking on the Name and Document Type fields and adjusting them.
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There are two document types to choose from: File or Link.
- If the attachment is required: Check the Required box to ensure all applicants include the required document or link.
- If the attachment is not required: Uncheck the Required box so the applicant can choose whether they’d like to attach that document or link to their application.
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To remove a document entirely, click Remove.
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If you want to add additional documents for applicants to upload, click the + Add Attachment button.
For example, if you want applicants to include a link to their portfolio: Click the + Add Attachment button, enter "Portfolio" in the Name field, and set the document type to Link.
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When you’re ready, click Next.
Step Four: Additional and Auto-Archiving Questions
The next step is choosing Job Posting Questions. This allows you to add additional questions and auto-archiving questions for your applicants. If you have existing questions from previous job postings, you can save time by reusing them instead of creating new ones from scratch.
Default Questions
Every job posting includes default questions: About you, experience, education, and skills." If you want to include additional questions to gather more information, you can add them here.
Auto-archiving questions help you filter your applicants by removing anyone who answers “no” from the hiring flow of that job posting.
Auto-archiving questions should be structured as "Yes / No" questions.
This ensures that if an applicant answers "no" to one of these questions, Humi will still process their application, but the applicant won’t appear within the funnel for the job posting they applied for.
To view the archived applicants, head to Recruiting, select the Job Posting, click the Applicants tab, and apply the Archived filter in the Status column.
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First, decide if you’d like to add an applicant question or an auto-archiving question.
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In the section for your question, click the Add Question dropdown
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If you select From previous, you’ll be able to reuse questions from a previous job posting. In the pop-up, find the question you’d like to use and check the box to select it from the list.
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If you select From scratch, a pop-up will display.
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In the first field, select the question type you want from the dropdown menu:
- Single-line: for questions that need short responses
- Multi-line: for questions that require long responses
- Number: when the answer needs to be a number
- Date: when the answer needs to be a date
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In the Additional Questions field, enter the question you’d like candidates to answer.
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If the question is mandatory, check the box next to “This is a required question”.
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In the Visibility field, click the dropdown and choose the access level of the hiring team members who should see this additional question. Learn more about managing your hiring team's access here.
You can select from three options:
- Only Recruiters
- Only Recruiters & Hiring Managers
- Everyone on the Hiring Team
Question and answer visibility
In the applicant's profile, an eye icon will appear above each question, indicating which hiring team members can access the responses.
Step Five: Required Fields and Auto Helpers
You’re almost there! The next step has two sections to complete: Required fields for applicants and Auto helpers.
Because the basic applicant information you require varies greatly depending on the job type you're hiring for, you can use the checkboxes in this section to select the required information from applicants.
By default, the "Name" and "Email" fields are required, but you can make the remaining fields optional by unchecking them. All of these fields will still be displayed on the application, but they will not be mandatory, so applicants can skip them if they wish.
In this section, you can enter keywords Humi will search for on your applicants' resumes. Humi will give the applicant a rating out of 5 stars based on the number of matching keywords.
Want to apply a manual rating?
You can manually change the star rating of any applicant by clicking on the stars under the Rating column on the job posting's Applicants page.
Step Six: Summary
In the last step, you can see a summary of the job posting you just created. If you need to make any changes, click the Previous button in the lower left to go back to the previous pages and make any necessary changes.
Lastly, you have the option to post your job to additional job boards via Humi’s integrations.
Your job posting will automatically be posted to your Humi job board, and if you've set up our integration with LinkedIn or Indeed, Humi will send your job posting to their platforms as well.
To keep your posting in Humi only, you can toggle each of them on or off here.
When you’re happy with all the details, click Publish Job Posting.
Congrats, you just created your job post!
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