Have you ever wished you could easily keep up with the events and important dates in your workplace through one dedicated calendar? Humi helps you do just that with Calendar Feeds.
Calendar Feeds allow you to add and subscribe to your employee's work anniversaries, birthdays, and time off by linking the details in Humi directly to your Google, Apple, or Outlook calendar. Efficiency–check!
In this article we'll go over:
- Understanding Calendar Visibility
- Choosing a Calendar Feed
- How to Create and Sync your Calendar Feed
To get started, head to Company and click on Calendar Feeds.
Note
When you sync your calendar feed to another platform, the information will still be shown in Humi on the Upcoming Events on the homepage and also on the Time off Calendar.
Understanding Calendar Visibility
There are a few settings that affect the visibility of Time Off Calendar Feeds, as well as the details shown in each one. These include:
- Your assigned role within Humi
- Whether the general Time Off Leave Visibility setting is toggled on or off
- Toggled On: Everyone will have access to the default calendar feeds available to their assigned role
- Toggled Off: Everyone will have access to the My Time Off calendar feed, but only admins will have access to the rest of the calendar feeds
- The visibility settings of each type of time off
- Public: All details will show, including the type and reason for the request
- Private: the days booked off will show as “away” with no additional details
Note
To learn more about setting up your Time Off Module, click here.
Choosing a Calendar Feed
Each calendar feed offers specific information so you can access the details you need most. Choose your role from the tabs below to learn about the purpose of each different calendar feed.
Admins have unlimited access to all details about requested time off in Humi.
| Calendar Feed | What it's for |
|---|---|
| Anniversaries | Subscribing to this calendar will show all employee's work anniversaries. |
| Birthdays | Subscribing to this calendar will show all employee's birthdays. |
| Company Time Off | Shows all details for approved time off for people in the company. |
| Department Time Off | Shows all details for approved time off for people in their department. |
Managers have unlimited access to details about their own requested time off and the requests of their direct reports. They may also have access to additional details for other employees in Humi depending on the specific settings for each type of time off set by the admins.
| Calendar Feed | What it's for |
|---|---|
| Company Time Off |
Shows basic time off blocks for all people in the company with no details (unless the type visibility is set to public) Will also show detailed information about time off for the manager’s direct reports, including the type and reason for the request |
| Department Time Off |
Shows basic time off blocks for people only in the manager’s department without details (unless the type visibility is set to public) Will also show detailed information about time off for the manager’s direct reports, including the type and reason for the request |
| My Time Off | Shows time off blocks only for the manager and their direct reports, including the type and reason for the request |
Employees can see their own time off request details. They may also have very limited access to additional details for other employees in Humi depending on the specific settings for each type of time off set by the admins.
| Calendar Feed | What it's for |
|---|---|
| Company Time Off |
Shows basic time off blocks for all people in the company with no details (unless the type visibility is set to public) |
| Department Time Off |
Shows basic time off blocks for people only in the employee's department without details (unless the type visibility is set to public) |
| My Time Off | Shows approved time off only for the employee, including the type and reason for the request |
How to limit access to Calendar Feeds
If you would like to restrict employee and manager access to Calendar Feeds, you can do so by toggling off Time Off Visibility in your Time Off Settings.
This will remove employee and manager access to the Company and Department Calendar Feeds, but will still allow them to link up to their personal My Time Off feed.
How to Create and Sync your Calendar Feed
Below is a brief overview of how to add a calendar feed to your existing calendar platform. For additional instructions, we recommend reaching out to your default calendar provider.
Google Calendar
- In your Google Calendar, click the + button next to Other Calendars
- Select From URL in the dropdown menu
- Paste your Calendar Feed URL and click Add calendar
Apple Calendar in MacOS
- In your Apple Calendar, open the File menu and select New Calendar Subscription
- Paste your Calendar Feed URL and click Subscribe
- In the next info dialogue box, in the Auto-refresh dropdown menu, select Every hour
Outlook in Windows:
- Go to your outlook.com calendar and log into your account
- Click Import at the top of the window
- Select Subscribe from the left sidebar
- Paste your Calendar Feed URL into the Calendar URL box
- Enter a name for your calendar in the Calendar Name box
- Click Subscribe
Note
Each user will need to link their chosen calendar feeds individually if they’d like to use them. If you need access to the calendar feeds for another role, an admin will need to change your assigned permissions. To learn how to assign employee roles, click here.
