How to Run Payroll - Step 2: Edit Payroll

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Are you using the Time Off/Time Tracking & Payroll Integrations?

If you are, read Step 1: Hours before jumping into this article.


 

If you're new to Humi Payroll, start with our Payroll Overview article. Ready to dive in? Keep scrolling!

In this article, we'll cover recurring payroll. For one-time payments on off-cycle payroll, see our Off-Cycle Payroll article.

 

Important Notes Before Running Payroll

  • Ensure bank accounts, tax credits, compensations, and terminations are set up correctly for all employees
  • Ensure benefits and deductions, and income types are set up correctly for all employees
  • Verify the payroll period dates are accurate
  • Run payroll at least four business days before the pay date, by 4:30 pm EST. (Note: Three-day processing is available. Please contact support for this option.)

 

How to Edit Payroll

  1. In the Payroll module, click the Run Payroll tab and select the current payroll period. Only one payroll line should exist per period. 
    If you see more than one payroll line, it means a payroll period was missed. Contact support immediately.
  2. On the Edit Payroll page, review and adjust employee pay as needed.
  3. Once all adjustments are made, click Next to proceed to the next step.

 

Confirm the payment method

To pay your employees through direct deposit, make sure their banking information is set up correctly. Direct deposit is the default payment method, but you can also choose to pay by cheque if you prefer.

Cheque Payments Will Not Be Processed By Humi

Humi will record the amounts paid by cheque, but these payments won't be processed through Humi Payroll.

 

User Guide 

The Edit Payroll page has many adjustable fields. Click below to learn more about each one.

How to find an employee

You can quickly locate an employee using several methods:

  1. Search Box: Enter the employee's name in the search box.
  2. Sort by Name: Click the arrow beside the Employee column to sort the list alphabetically.
  3. Filter: Click the funnel icon and select criteria to filter and find the employee quickly.


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Payroll for Salaried Employees

You'll see your employees' earnings for the payroll period in the Compensation column.

Payroll Calculation For Salaried Employees 

The pay amount for salaried employees is calculated by dividing the annual salary by the number of payroll periods.

You can edit any amount in the compensation field as needed to accommodate special circumstances.

Payroll for Hourly employees

If you have hourly employees, their "hours worked" must be entered into the system each payroll 

period. 

You can enter their hours by: 

  1. Adding the number of hours they worked in the Hourly field. 
  2. Use our Hours Template tool to add all employees' hours to a CSV file, which can then be uploaded to Humi.

Hourly Pay Rate and Overtime Rates

The hourly pay rate is based on the compensation you've set up on the employee's profile.

If you need to enter overtime hours, select the green + Overtime link. A new input field will appear, and any hours entered will be calculated as 1.5x the regular hourly rate. 

 

Extra Pay

If you need to pay your employees additional earnings beyond their regular wages, like tips for example, you can either:

  1. Enter the amounts in the Extra Pay column
  2. Use our Income Template tool to include them in a single CSV file, which can then be uploaded to Humi.

There are three types of extra pay: Commission, Bonus, or Other Income.

Commission

Click the + Commission link under the Extra Pay column to pay commissions and enter the dollar amount.

Bonus Pay

There are two types of bonuses, "Work-Related" or "Discretionary." You must choose the correct bonus type if you are paying a bonus. Learn more about bonus types here. 

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Other Income

You can use the "+ Other Income" field to add payments outside of commissions or bonuses to your payroll.

For hourly employees, we strongly advise adding these "insurable hours" income types to ensure accurate generation of hours on their ROEs.

Learn about the Other Income types Humi provides here.

Important Note

To use the + Other Income field, the required income type(s) must be added to your payroll. Learn how to add income types here. 

If you haven't set up income types, this pop-up will appear on your screen when you click the "+ Other Income" button.

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You can click the Set Up Income Types button to be directed to the Income Types page to set up the income types you need. Learn about setting up Income types here. 

Reimbursements

A reimbursement is a non-taxable payment that an employee receives to cover an expense they've paid for.

When you add a reimbursement, it doesn't increase the employee's gross pay. Instead, it shows up as a separate line item on their pay stub.

Prorations

If an employee gets a raise or has any change in compensation during the payroll cycle, their salary will be automatically prorated. You can learn more about how Humi handles prorated pay here. 

 

Finish Editing Payroll

Once you've completed all payroll editing, click the "Next" button on the bottom right.

You'll be taken to the next page to Review Payroll. This is the stage where Humi Payroll will calculate deduction amounts such as CPP, EI, and income tax.

All amounts within the payroll will also become temporarily locked in to prevent changes in employees’ compensations or benefits or other admin’s conflicting edits from affecting the current payroll.

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