How To Enable Future Timesheet Submissions

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Our time tracking feature for future dates allows your employees to input their hours up to 90 days ahead effortlessly. Whether they're planning a vacation and need to log hours in advance or you prefer to pay your team ahead of schedule, this versatile feature is designed to streamline many scenarios.

How To Enable Future Timesheet Submissions

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  1. Head over to Time Tracking and then click on the Settings tab.
  2. Within the General Settings section, hit the Edit button.
  3. Scroll down to the Track Future Hours section and select "Yes."
  4. Next, choose the number of days ahead employees can submit their timesheets. You can select any number from 1 to 90 days.
  5. Don't forget to click Save to apply your changes.

You're all set! With this feature enabled, your employees can now effortlessly input their hours in advance, making your job a little bit easier.


Terminating Employees with Future Timesheets Submitted

When an employee is terminated, any future timesheets they've already submitted, whether approved or still pending, will be removed from HR & Payroll.

However, there's one exception to this rule.

If a terminated employee has submitted a timesheet for a future period in a payroll that’s already been completed and is locked, there are steps to follow based on your unique scenario.

  1. If the payment has NOT been issued for the employee:

    If the payroll is completed and locked but the payment has not been issued yet, we can arrange a stop payment for a service fee. Once that’s done, you can do an off-cycle payment to ensure the employee receives the correct amount for actual hours worked.
  2. If the payment HAS been issued to the employee:

    Unfortunately, we cannot reverse the payment once it has been made. In such cases, you'll need to coordinate with the employee directly to recover the funds. However, we can assist by adjusting the Year-to-Date (YTD) records for a nominal service fee.

If you have any questions or need further assistance, please don't hesitate to contact us. We're here to help!

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