Reports are powerful tools that help us better understand what's happening in our business. However, if you don't understand the report information or how to use it, they're not very useful at all.
Since we know reporting is a vital part of managing payroll, we have five helpful payroll reports available for you.
In "Reporting" under the "Payroll" tab, you find these reports:
- Payroll Register
- Year-to-date Report
- Remittance Report
- Journal Entry Report
- Benefits Report
- PIER Analysis
- T4 Preview Report
This article will explain each payroll report and how to filter and export the information.
The "Payroll Register" report is an itemized report of your employees' earnings, deductions, contributions and reimbursements, which can be exported as a "PDF" or "Excel" file.
You'll also find the "Company Payroll Register" here, which displays the total amount paid by your company.
You can filter the report and "edit the date range" by annual, quarter, month, or per pay periods.
By default, the "Payroll Register" report will only include paid or pending payrolls.
Once your filters are in place, select the "Export" button and select the file format you prefer from the dropdown menu.
We recommend that you review the "Payroll Register" report before each payroll run so that you can reduce the chance of errors. Additionally, this report enables you to confirm all changes are reflected in the live payroll as intended.
Note
"Off-Cycle Payrolls" don't have their individual registers, but instead, they're included in the regular payroll register that contains the "Off-Cycle" pay date.
Year-to-Date (YTD) Report
The "YTD Report" is essentially a payroll snapshot that displays your company's YTD amounts. As a result, it's a report best suited for quickly isolating granular payroll details about specific payroll periods.
This report is a running total of all earnings, deductions, and adjustments, split up by the year, employee, line item type, and pay periods for the current year to the date you are viewing it.
You can export the data into an Excel file by clicking the "Export Excel" button on the top right corner.
Like the "Payroll Register," you can edit the report's date range by annual, quarter, month, or per pay period.
This report also includes the historical YTD payroll data that was imported into Humi during your onboarding.
Remittance Report
This report is a helpful tool to keep track of all remittances that have or will be sent on your behalf, according to your remittance schedule.
The "Remittance Report" displays all statutory remittance records for each pay period and when they're due such as:
- CPP
- EI
- Income tax
You can filter and edit the report's date range by annual, quarter, month, or per pay period.
If you would like to export the data into an Excel file, you can do so by clicking the "Export Excel" button on the top right corner.
Based on your company's remittance frequency, we recommend reviewing this report periodically to confirm that the remittances are always sent on time.
Note
In cases where payrolls are run past the remittance due date or if you have elected to submit remittance on your own, the remittance transactions are not processed through Humi and will not show up on the report.
Journal Entry Report
With the Journal Entry Report, you can export your payroll history with just one click.
On this page, you can:
- Filter the reports based on pay period, month, quarter, and year
- Assign General Ledger (GL) codes to income types in "Report Settings"
- Assign department codes and create department-specific reports with GL codes in "Report Settings"
- Export reports as CSV, Excel, and PDF files by clicking the "Export" button on the top right corner
This is an excellent report to share with your accountant!
Benefits Report
This is a detailed report of employee benefits processed each pay period.
Under the "Company" tab, you'll find the total sum that the company has paid for benefits.
You can filter and edit the report's date range by annual, quarter, month, or per pay period.
You can export the data into an "Excel" or "CSV" file by clicking the "Export" button on the top right corner.
PIER Analysis Report
PIER stands for Pensionable and Insurable Earnings Review (PIER). This report will help you identify any potential discrepancies in:
You can see a discrepancy if there's an amount other than zero in any of the "variance" fields.
You can filter and edit the report's date range by year using the Filter button in the top right corner. You can also export this report to CSV using the “Export CSV” button in the top right corner.
T4 Preview Report
The "T4 Preview Report" allows you to generate a box-by-box preview of your T4s, broken down by each employee.
It's designed to help you quickly review where earning codes are mapped and check for accuracy.
Do this before generating your T4s to avoid mistakes and time-consuming T4 Amendments.
You can filter and edit the report's date range by year using the Filter button in the top right corner. You can also export this report to CSV using the “Export CSV” button in the top right corner.
Important Note
Every year in November, the CRA releases T4 Instructions. The "T4 Preview Report" uses the most current instructions to populate data.
For example, if you want to run a "T4 Preview Report" for the 2022 calendar year in March 2022, the "T4 Preview Report" will use the 2021 T4 Instructions to build the report because the CRA will not release T4 Instructions until November 2022.
