Step 5 - Create, Review, and Finalize RL-1s

Before we jump into the steps to create, review, and finalize your RL-1s, we want to provide you with some helpful information. If you're already a pro, you can skip this section and jump right to the Run your RL-1s in Humi section.

Helpful Information

Every tax year, employers in Canada who have paid out remunerations to employees throughout the year are required to fill out and issue RL-1 slips to their employees, alongside their T4s.

If you're new to payroll or the year-end process, here's some background on RL-1s and the requirements that go with them. Most amounts paid by an employer to an individual are referred to as "remuneration," and RL-1 slips cover the following types of remuneration:

• Salary, wages, tips or gratuities, bonuses, vacation pay, employment commissions, and all other remuneration (see Box A - Employment Income, for a detailed list) you paid to employees during the year
• Taxable benefits or allowances
• Retiring allowances
• Deductions you withheld during the year

All remuneration types that are included in Humi for employees reporting to a Quebec office by default are automatically assigned to the corresponding boxes on the RL-1 slip. If you’ve requested a custom Income Type, you would have been asked to select the RL-1 box to which the remuneration needs to be assigned.

Benefits are reported in all required boxes on RL-1 slips

Taxable allowances and benefits may have additional RL-1 reporting requirements.

For example, in addition to reporting a meals and lodging benefit in Box A as employment income, it must be reported again in the RL-1 slip's Box V.

Humi includes default benefits and deduction types that are automatically assigned to the corresponding boxes on the RL-1 slip, as applicable. If you’ve requested a custom Benefit or Deduction, you would have been asked to select the RL-1 box to which the benefit needs to be assigned.

For more information about benefits reporting, see Step 2: Review Taxable Benefits

Verify YTD records are accurate

Employers who changed payroll providers and started using Humi Payroll mid-year were required to upload Year-To-Date (YTD) payroll records.

When RL-1 slips are prepared, the YTD amounts are added to the amounts processed through Humi Payroll to provide a full year's context on Payroll.

Create and File Your RL-1s

Now that you've read those helpful tips, let's dive into this article where we'll explain the following steps to create and file your RL-1s:

1. Generate your RL-1s in Humi
2. Review RL-1’s
3. Finalize RL-1s in Humi
4. Download the Tax Package from Humi
5. Send RL-1s to employees
6. File your RL-1 Summary with RQ

Part 1 - Generate your RL-1s in Humi

We've made it simple to run your RL-1s in Humi. If you're unsure how to do this, check out this detailed article: How to generate employee RL-1s. 

Part 2 - Review RL-1’s & Confirm All Box Information

In Step 1, Humi will total all the available information to create the RL-1s. This is your opportunity to look at those RL-1s and ensure everything is correct prior to submission.

Part 3 - Finalize and Submit RL-1s in Humi

By clicking Finalize and Submit you're telling Humi that you've verified all RL-1s are correct, and the RL-1s are now locked. By default, Humi files your RL-1s with RQ.

If you would like to opt out of the RL-1 Slip filing service, you can select "I do not want Humi to submit to Revenu Québec on my behalf" prior to Submitting the RL-1s.

1. If Humi is filing your RL-1 slips, then proceed to Step 4 Download Tax Package.
2. If you’ve opted out of Humi’s RL-1 filing service, then proceed to Part 3 (b) - File slips and summaries with RQ

Part 3 (b) - File tax slips and summaries with RQ

If you’ve opted out of Humi’s RL-1 filing service, then after you've finalized your RL-1s you'll need to download the PDF tax package that contains your RL-1 slips.

How to File Online with RQ

1. Log in to your clicSÉQUR account with RQ.
2. In the Source Deductions and Contributions menu, under File, click RL-1 slips and RL-1 summary.
3. When you enter in your RL-1 slip information, the RL-1 summary will automatically populate based on the information entered.

Part 4 - Download the tax package from Humi

The Humi Payroll Tax Package provides the employee RL-1 slips.

RL-1 slips are summaries of employment earnings and annual deductions for individual employees. Humi will produce RL-1s for active and terminated employees, as long as the employees have been paid through Humi Payroll in the past.

Part 5 - Send RL-1s to employees

Once you’ve finalized the RL-1s, you can click "Send RL-1s to employees" to send the password-protected RL-1 email to all employees who require a RL-1.

On the "Tax package" page in Humi, click "Send RL-1s to employees" to send a secure PDF RL-1 file to each employee's email address, which is based on the contact information saved in Humi.

Step 6 - File your RL-1 Summary with RQ

Because the RL-1 summary contains information about your business that Humi does not know, Humi is unable to provide the RL-1 summary to you or file on your behalf.

RQ is aware of this and allows employers to file RL-1 slips separately from the RL-1 summary.

You can either file the RL-1 summary online in your clicSÉQUR account with RQ or on paper through mail (regardless of how your RL-1 slips are filed) and filing is due at the end of February following the tax year.