Communicating with your applicants throughout the recruiting process is essential to keep them engaged and informed of their recruiting journey's "next steps." In addition, sending emails as they move through different stages in the job funnel can help build rapport and instill confidence that they should join your company.
If you don't have automated emails set up for each stage in the job post funnel, you can still email your applicants individually or in bulk.
This article will explain how to:
- How to complete the "Email Applicants" page
- Send a bulk email from the "Funnel" tab
- Send a bulk email from the "Applicants" tab
- How to send individual emails from the applicant's profile
To learn how to set up automatic emails, click here.
How to complete the "Email Applicants" page
The email fields are:
- From
- Job Posting
- Template
- Funnel Stage
- Body
From email
In this field, you can select the email from which you want applicants to receive the email. There are two options in the dropdown menu; your email or a no-reply email (no-reply@hire.humi.ca).
Important note
You can't change the "from email" address to a custom email. It will default to the email used to log in to your Humi account. If you select this email, applicants will be able to reply to your email inbox.
Job Posting
This cannot be changed and will default to the job posting for which you are creating the email.
Template
You can select the appropriate email template from the dropdown menu if you've set them up. For example, in the screenshot below, you can see a few options in the dropdown menu. These are the email templates we have already set up (Applied Email and Phone Interview).
If you don't have any email templates set up yet, use the "Free Form" option to draft the email on this page from scratch.
Funnel Stage
Select the funnel stage you would like to send the email to in this field. All applicants in the funnel stage you select will receive the email.
Send a bulk email from the "Funnel" tab
In the job posting under the "Funnel" tab, you can email all applicants in a particular funnel stage.
1. In "Recruiting," select the "Job posting" to which you want to send an email.
2. Now that you're in the "Job posting," click the "Funnel" tab, then click on the "Email applicants" button in the top right corner.
3. You'll be directed to the "Email Applicants" page to enter the email details.
4. After you've drafted your email, you can send a "test email" to yourself to ensure that everything is correct.
Send a bulk email from the "Applicants" tab
1. In "Recruiting," select the "Applicants" tab.
2. Click the "Email Applicants" link located in the top right corner.
3. You'll be directed to the "Email Applicants" page to enter the email details.
4. After you've drafted your email, you can send a "test email" to yourself to ensure that everything is correct.
Send individual emails from the applicant profile
In the job post, you can be directed to the "Applicant Profile" from the "Applicants" tab or the "Funnel" tab by clicking on the applicant's name.
To send an email to the applicant, click the "Email Applicant" button in the top right corner.
You'll be directed to the "Email Applicant" page, where you can enter the email details and send them to the applicant.